Minutes from the 2008 Annual Meeting (10.14. 2008)

SHADBROOK PROPERTY OWNERS ASSOCIATION
ANNUAL MEETING
Northville Township Town Hall
Tuesday, October 14, 2008 -- 7:00 p.m.

Minutes

Officers Present
Dave Nelsen, President
Judy Caroselli, Treasurer
Sue Taylor, Secretary

(Chuck Baker, Vice President -- absent)

Opening Remarks

President Nelsen called the meeting to order at 7:03 p.m. at the Northville Township Hall.

President Nelsen welcomed the Homeowner attendees and asked for a moment of silence in recognition of deceased residents, Milt Koenig, Charles Skene, Dawn Link and Sheila Williams.

In his President’s Report, Dave Nelsen asked that homeowners have the courtesy to personally contact Executive Committee members directly instead of expressing displeasure about Subdivision matters through mass emails. He also stressed the need for homeowners to get involved and participate with Subdivision projects as opposed to expressing displeasure after volunteers hours have been spent by others on such projects which are initiated by homeowner requests. At this time, the Executive Committee is retracting support for the Shadbrook SAD due to the major national issues affecting the economy. He asked that the following residents form a Road Commission to investigate alternative methods of paving and report back to the Subdivision Association in March 2009 – Kim Sulek, Phil Schnepp, Christa Grix, Heidi Shipka and Leisa Meili.

Secretary Report

Secretary Taylor read the minutes from the January 2005 annual meeting. A motion was made by Bill Liedel and seconded by Tim Logan that these minutes be adopted as written. PASSED

A quorum of 19 households was present for the start of this year’s annual meeting.

Treasurer Report

Treasurer Caroselli reported that the current balance as of 9/30/08 is $1,625.66 with outstanding checks totaling $910.00.

Treasurer Caroselli reported that snow removal costs have increased because of increased snowfall and suggested that we raise our yearly fee to residents. A motion was made by Bill Liedel to increase yearly snow removal costs from $60 to $100; Tim Logan seconded motion. PASSED

Treasurer Caroselli also reported that our yearly dues of $50 have been used for tree removal on one island, mulching and clean up of all islands, social events, signage, etc. and that the current dues revenue are about even with the Association expenditures. There was discussion to raise dues to help with larger expenditures. A motion was made by Tim Logan to increase dues to $75 and seconded by Mike Mullen. PASSED

Social Events

There was discussion about active involvement by more residents in the neighborhood social activities started by the 2002-2007 executive board. Christa Grix wondered if a holiday party could be alternated for after the holidays. Bill Liedel and Sue Taylor suggested that these parties should be decided by the Social Committee or by the hosts of the event. The Suleks and Liedels have agreed to host this year’s holiday gathering.

Business Discussions

Architectural and Beautification Restriction Issues

President Nelsen commented that our Subdivision Building Restrictions state that
no trailers or commercial vehicles should be permanently parked in our Subdivision. Mike Mullen announced that he recently moved his boat and Kerri Libbe asked for suggestions on what to do with her trailer. President Nelsen also reminded residents of unauthorized removal of trees which requires permission from the Architectural Committee for any live tree removal greater than 6” in diameter.

Bylaw Changes

President Nelsen recommended that the bylaws regarding Nominations/Elections be changed to --“Officers shall be elected at the Fall meeting on even years and the new electors will take office immediately after the annual meeting”
instead of -- “Officers shall be elected at the September meeting on even years and the new electors will take office on odd years.”

This bylaw change did not pass.


Nomination of Officers

Since no nominations were received prior to this annual meeting, nomination for officers were asked for from the floor. The following names were suggested:

Nick Stoyonoff for President by Heidi Shipka
Christa Grix for Vice President by Christa Grix
Kerri Libbe for Secretary by Kerri Libbe
Leisa Meili for Treasurer

Election of officers was uncontested as no other nominations were received. PASSED
The 2002-2007 officers congratulated the new officers.


Proposed Road Commission Subcommittee

During the President’s Report, President Nelsen suggested that due to the interest of several homeowners regarding alternative paving methods, the following people research these methods and report back to the homeowners in March 2009 – Kim Sulek (chairperson of committee), Phil Schnepp, Christa Grix, Heidi Shipka and Leisa Meili. Vice President Chuck Baker has all the past documentation on this subject and can assist as historian.

Other

Jim Campbell wanted a bylaw change so that all matters pertaining to the Subdivision, including SAD’s, have a 2/3 majority vote. Since this proposed amendment was not submitted to Association members seven days before this meeting, proposed amendment was out of order. Bill Liedel also educated homeowners that State laws override our bylaws so this would not be a legal bylaw anyway. Rules for SAD are governed by Township and State laws which pre-empt Association bylaws.

Mike Mullen offered to design and maintain a Subdivision website as long as others provide input to this website. Mike will post the information, but does not want to assume the role of editor or author of content. He also offered to do a quarterly email blast to homeowners. Mike’s offer was greeted as a good idea by members.

Meeting adjourned at 8:25 p.m.



Respectfully submitted

Sue Taylor, Secretary